In the Industrial Hygiene menu, click Risk Assessment/JHA. All jobs whose Assessment Types match the suite you started from are listed.
Click New to create a new assessment, or click a link to view an assessment..
There can only be one active assessment per job per
module.
If you want to create a different
version of the job’s assessment information but retain the original, choose
Actions»Clone and Inactivate. The original
assessment is marked Inactive, and the job information, assessment
reason, linked findings and actions, and information in the Tasks-Hazards-Controls
section are copied into a new active assessment record. If the Parent field is selected on the original
assessment, on the cloned record it will display the Job value
from the initial risk assessment record, followed by the Risk
Assessment ID in parentheses.
If you want to copy the current assessment
to a different job, choose Actions»Copy
and Create New Risk Assessment. You are prompted to select
the job the copied assessment information should be linked to. The
job information, assessment reason, and information in the Tasks-Hazards-Controls
section is copied into a new active assessment record for that job.
Any linked findings and actions are not copied over. If the selected
job does not have any associated Risk Assessment
Date, the Risk Assessment ID for
the new record will be 1. If the job had an existing risk assessment
record (and Risk Assessment Date), the
Risk Assessment ID for the new
assessment record will be the next number in the sequence for that
job/task.
On the Assessment Details tab:
Select the related Survey, and the Material Involved.
If the job involves multiple agents, you can define the agent at the task level instead.Select the Managing Hygienist (the look-up for this field is limited to users defined as “IHUser” and “Hygienist”, and IH User Type “Managing Hygienist”). Identify all other persons involved in this assessment on the Assessors tab.
In the Tasks-Hazards-Controls section of the Assessment Details tab, capture the processes and tasks as well as the potential hazards and recommended controls.
If a Safety Data Sheet is associated to an agent or product (in the AgentHazard look-up table), you will see an SDS link to the left of the task. Click the link to open the SDS in a separate browser window. An SDS can be added to an agent or a product; if no SDS is linked to the selected agent, the link will open the SDS for the product instead.
Streamline your data entry by setting up relational tables and system settings that filter available options based on your selections. For example: assessment category > agent group >agent > special notation. Similarly, the probability and severity chosen determine which risk factor qualifiers are available. Contact your Cority representative for assistance.
Create a separate record for each hazard. A hazard must be linked to at least one process or task.
To copy a risk assessment record, select the record and choose Actions»Copy Process/Task. A new record is created with the same data; open the link to record any new or different information.
A hazard record may be created automatically if a choice in a related questionnaire is identified as a risk factor. Contact your Cority representative for assistance setting up this custom functionality.
You can import tasks-hazard-controls records using the Import Utility (see Importing Text or XML Files into Cority Tables).
If multiple records have the same Agent, Process, and Task Type, select them and choose Actions»Merge Risk Records. The records will be merged into the record with the lowest Reference ID, preserving all data in that record but merging the Task Details and Hazard Details from each merged record.
If added to a custom layout, you can choose Actions»View Chemical Inventory to view any chemical products that have a current inventory value and that match the GDDLOFB criteria selected on the risk assessment record. If you select one or more products, the corresponding record(s) will display in the Tasks-Hazards-Controls section of the risk assessment record.
To add a task, click New.
For a new record, enter the appropriate Process and/or Task Details and Task Type. Enter the % Time that this task constitutes of the job.
Capture information about the Agent involved, including the Probability of the hazard occurring, the potential Severity of resulting injury or illness, the Quantity of material involved, length of exposure (Duration, Frequency), Route of exposure (i.e. how the employee comes into contact with the hazard (e.g. ingestion, skin, etc.), and the number of employees who would potentially be exposed.
If you plan to use Decision Analysis, the post control fields (those ending with 2) must be populated.
Hover over the selected Agent to view its OELs (a Jurisdiction must be selected on the record).
You can add a product hazard to a risk assessment and all of its agents
will be added automatically. You must add the Product column to the
view and add the Product field
to the Task-Hazard-Control form layout (see Changing
What is Shown on a List or Form). When you select a value in the
Product field (from the AgentHazard look-up
table) and save the record, a record is created for each agent associated
with the product. These records are not included in cloned or copied
assessments.
The Exposure Rating and Risk are calculated based the formula set by the administrator in the Risk Settings (see Working with Risk Settings). Optionally, you can run a statistical analysis query on a hazard; see Running Traditional and Bayesian Statistical Analysis.
Record the recommended controls on the Additional Controls tab.
Optionally, attach any supporting documents or images on the Documents tab. A thumbnail of the document/image will be shown in the Tasks-Hazards-Controls section of the Assessment Details tab. If you attached an image, it will be displayed in the JHA Report.
Click Save to return to the Risk Assessment form.
To print a Job Hazard Analysis Report, choose Actions»Generate JHA on the Assessment Details tab. To just print the assessment form (without the buttons and tabs showing), choose Actions»Print Assessment - the RiskAssessmentId must be populated on the record. The risk matrix will print in color (but will not include the task details shown on the enhanced matrix).
The Decision Analysis tab displays results of any Lognorm queries. For more information, see Running Traditional and Bayesian Statistical Analysis.
The SEGs tab is a read-only view of the SEGs associated with the job; click a link to view full details of the SEG.
The Monitoring Samples and Noise Monitoring Samples tabs display all samples that are linked to the risk assessment. You can create and edit samples from this tab (see Recording a Monitoring Sample Record or Recording a Noise Monitoring Sample Record).
The Findings and Actions tab provides views for all findings and actions linked to a job, risk assessment, and/or job hazard that are recommended (or required) to protect workers from hazards, such as choosing appropriate protective equipment, and ensuring that workers receive the equipment needed.
For information about recording a finding and its actions, see Recording a New Finding.
To view an action’s attachment, open the finding and choose Actions»Open Document.
On the Notes tab, enter any notes about the assessment. For more information, see Adding Notes to a Form.
The Forms tab displays all forms in the PDFForm look-up table that have been linked to the risk assessment module. Open and complete these as required.
The Questionnaires tab displays all questionnaires associated with any of this job’s assessments (active and inactive, from all applicable suites) and allows you to associate questionnaires with a record. For information about creating and administering questionnaires, see Questionnaires.
The Documents tab displays all documents associated with any of this job’s assessments (active and inactive, from all applicable suites) and allows you to link external files containing background or supporting information to an assessment record for easy access to the file. For more information, see Linking or Importing a Document.
Use the Representative Employees tab to record any representative employees who may be affected by the operation assessed.
